Key management
Add, edit, search and identify key status and location.
Key and Asset Management for Institutions
Key Manager 511
A simple and practical way to organize keys, rooms, assets, photos and borrow/return logs.
One system for keys, rooms and assets
Suitable for schools, universities, companies, warehouses, centers and multi-room facilities.
The system provides a dedicated account for each institution, role-based users, key, room and asset management, photos, reports and import tools. It is designed for clear daily operation and future growth without mixing institutional data.
Institution data privacy
The app contains no preloaded institution data. Each institution creates its account and enters or imports its own data, which remains separated from other institutions.
Core features
Practical functions from registration to reporting.
Borrow and return
Record the holder, borrow/return time and movement history.
Rooms and assets
Link keys to rooms and record items, quantity, condition and notes.
Photos and files
Attach room and asset photos according to permissions.
Reports
PDF reports for available or borrowed keys, rooms and assets.
Users and permissions
Institution admin, users and role-based permissions.
Independent institution account
Institution code, separated data and secure sign-in.
Import
Blank Excel and CSV templates for key and asset data.
Who it is for
Wherever multiple keys, rooms or assets need traceable management.
Schools, universities and education centers.
Companies and administrative offices.
Warehouses and storage locations.
Medical and administrative centers.
Multi-room buildings and facilities.
Institutions tracking keys, assets and custody.
Getting started
Adoption can be gradual.
01
Create the institution account
Register institution data and assign the administrator.
02
Add users
Create accounts and set permissions.
03
Enter or import keys
Use a blank template or manual entry.
04
Link rooms and assets
Record items, photos and notes.
05
Start borrow/return and reporting
Track movement, status and reports.
Privacy and support
Direct pages suitable for in-app links and Google Play.
Privacy Policy
Data processed by the app, purposes and safeguards.
Read policyTerms of Use
Institution and user responsibilities.
Read termsDelete Account & Data
Request deletion of a user account or institution data.
Submit requestSupport
Help channels and support topics.
Get supportRequest a Key Manager 511 demonstration
Contact us to review the system and the right deployment approach.